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A metaphorical illustration showing a group of authors collaboratively sculpting a book from a block of marble in a bright, airy workshop. The book, emerging from the marble, represents detailed and meticulous NDIS application report writing. The background features lush greenery, symbolizing growth and support.
March 18, 2024 | YourAT

How to Write Effective NDIS Application Reports: A Guide for Professionals

Writing an application report for the National Disability Insurance Scheme (NDIS) can be daunting. However, by following a structured approach and adhering to NDIS guidelines, you can ensure that your report is both informative and compliant. This blog post serves as a practical guide for practitioners and families involved in the preparation of these vital documents.

Understand the Purpose of the Report

The primary objective of an NDIS application report is to demonstrate the applicant’s eligibility for support by detailing their impairments and how these impairments affect their daily functions. The National Disability Insurance Agency (NDIA) requires clear evidence that illustrates the applicant’s needs and the rationale for the supports requested.

Focus on Functional Impact

It’s essential to describe how the applicant’s disability affects their ability to perform daily activities. These activities are categorized into six domains: mobility/motor skills, communication, social interaction, learning, self-care, and self-management. For instance, if an applicant uses a wheelchair, detail how this impacts their mobility and ability to participate in community activities.

Use Clear and Simple Language

One common mistake in medical reporting is the overuse of jargon and complex terminology. The NDIA emphasizes the importance of writing reports that are easy to understand for all parties involved, including those without a medical background. As the NDIS guide suggests, keep the language simple and straightforward to ensure that the report is accessible to everyone, including the applicants themselves.

Provide Specific Examples

To strengthen your report, include specific examples that illustrate the challenges faced by the applicant. For instance, if an individual has difficulty with social interactions due to anxiety, explain how this impacts their ability to engage with community services or attend social gatherings. This not only paints a clearer picture of the applicant’s daily challenges but also helps the NDIA assess the necessity and appropriateness of the requested supports.

Reference Evidence-Based Practices

When recommending supports, it’s crucial to base these on evidence-based practices. This adds credibility to your report and aligns with the NDIA’s requirement for interventions that are proven to be effective. For example, if recommending speech therapy, cite research that supports its efficacy in improving communication skills for individuals with similar impairments.

Discuss Goals and Aspirations

The NDIS places significant emphasis on the goals and aspirations of the applicant. Discuss both short-term and long-term goals that relate to improving independence and quality of life. For instance, if an applicant wishes to improve their mobility, outline the steps and supports required to achieve this, such as physical therapy or assistive technology.

Include All Necessary Details

Ensure that your report includes comprehensive details such as the type of disability, the onset date, prognosis, and all treatments undertaken. This information is crucial for the NDIA to determine the permanence of the disability and the appropriateness of the proposed supports.


Writing an NDIS application report requires a careful balance of detailed medical information and clarity. By focusing on the functional impact of the disability, using plain language, and outlining clear goals, you can create a compelling and supportive document that effectively communicates the needs of the applicant. Remember, a well-written report not only aids the decision-making process but also supports the applicant’s journey towards improved well-being and independence.

For further guidance on writing NDIS reports, refer to the official NDIS guidelines and resources available on their website and consult the RACP’s guide for physicians.

By adhering to these practices, you contribute to a smoother and more effective NDIS application process, ultimately helping applicants achieve their goals and enhancing their quality of life.

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